Charter Transportation

CHARTER BUS TRANSPORTATION

COACH ® CHARTER

Coach® Charter is a complete solution developed to respond to the information system needs of the chartered bus transportation industry. Using a dynamic planning board, this application allows you to effectively and efficiently manage your charter trips, quotes, resource allocation and contracts, covering all administrative and operational aspects of the charter bus business. Coach® Charter allows you to identify trends from historical data and visualize your actual cost and revenue generated. This solution offers a higher level of visibility over charter operations, offering reporting capabilities on key data, including customers, suppliers, trips, drivers, vehicles and more!

MAIN PLANNING BOARD

See all your trips at a glance with Coach® Charter's main planning board. All the important information is displayed in an easy-to-read graphical board: quotes, allocations, trip status and more.

Trip status indicated with user-defined colors
Access a specific quote with one click
Scheduling units configurable by user
Single point of data entry
Multi-user
Configurable access rights

QUOTES

Quote calculation

Single point of data entry

Customer contacts
Billing information
Arrivals and departures
Number of passengers
Boarding points
Distances

Automatic calculation of costs:

By distance
By hour (driving time and standby)
By day (with driver accommodation as needed)
Applicable taxes, etc.

Automatic update of trip information to the main planning board

CONFIRMATIONS

Quote confirmation and requisition

Automatic transfer of confirmation requests to customers
- By fax
- Email
Automatic document storage for future reference
Automatic update of trip status to the main planning board upon quote acceptance

ALLOCATIONS

Resource allocation

Drivers
- Per trip or trips per driver
- According to the collective agreement in place
Vehicles
External suppliers
Contract and itinerary printouts

TRIP RETURNS

Trip return management

Verification of actual distances covered
Contract adjustments
Automatic invoice calculation
Automatic drivers’ pay calculation
- Percentage of contract
- Hourly
- Daily basis
- Exceptions

ANALYSIS

Productivity analysis and reporting

Reporting on key data including customers, suppliers, trips, drivers, vehicles and more
Comparison to previous years
Comparison of costs vs. revenue

INTEGRATION

A fully integrated solution

The Coach® Charter solution can be interfaced with CIS accounting and payroll modules, as well as other back-end applications, transferring all invoicing, revenue, costs and pay information directly to these applications.